Privacy Policy
Last Updated: April 1, 2018

We at AffectLayer, Inc. respect your privacy rights. This Privacy Policy describes how we collect, use and handle personal information when you use our websites, data analytics software and other services (collectively, the “Services”). By using, participating in, or accessing our Services, you acknowledge that you accept and consent to the practices and policies described in this Privacy Policy.

What Information We Collect & Why
We collect and use the following information to provide, secure and improve our Services and as otherwise described in this Privacy Policy:

Account Information. We collect and associate with your account information like your name, title, company, email address, location, phone number, payment information, account and website activity, IP addresses, cookies identifiers, and other information you provide. Some of our Services let you access your accounts and related information with other service providers. We may use, process and transmit the above information to contact you and allow others on your team to contact you through the Services, to tell you about new products and features, to respond to customer care and other inquiries, and to process and fulfill your transactions and other requests.

We do not knowingly solicit or collect information from anyone under the age of 13. If you believe that a child under 13 may have provided us personal information, please contact us at [email protected]

Services Information. Our data analytics services enable customers and their personnel to record, analyze and share the contents of telephone conference calls, video calls, chats, online demonstrations, webinars, communications, and associated data and documentation. These recordings and analysis thereof may contain personal information, such as names, titles, and contact information. We may reproduce, analyze, summarize and disclose these files, recordings and any results of our Services with such customers and their relevant personnel and other team members, and customers may share this information with their personnel and others.

You may choose to give us access to additional user contacts to make it easy for you to do things like share and collaborate, send messages, and invite others to use the Services. If you do, we may store those contacts on our servers for you to use.
If you provide us with any personally identifiable information about another person, whether through a telephone conference recording or otherwise, you represent and warrant that (1) you have that person’s consent to do so; (2) that such person has given explicit consent (a) for us to collect, process, use and store such information as set forth in this Privacy Policy and any commercial agreement you have entered into with us, and (b) for any other ways you may use that information; and (3) that you are responsible for ensuring that your (and any of your personnel or representatives, if applicable) use, control, processing and treatment of such information and any of your legal policies relating thereto are in compliance with all applicable laws, rules and regulations.

Usage Information. We collect information related to how you use the Services, including actions you take in your account, such as accessing and sharing files and reports. This helps us provide you with additional features, and to personalize, monitor and improve the Services.

We also collect information from and about the devices you use to access the Services, such as IP addresses, the type of browser and device you use, the web page you visited before coming to our sites, and identifiers associated with your devices. Your devices (depending on their settings) may also transmit location information to the Services.

Cookies and other technologies. We use technologies like cookies and pixels to provide, improve, protect and promote our Services. For example, cookies help us with things like remembering your username for your next visit, understanding how you are interacting with our Services, and improving them based on that information. You can set your browser to not accept cookies, but this may limit your ability to use the Services. In addition, when visitors come to our site, third parties (such as AdRoll) may place cookies on your browser for targeted advertising purposes. If you would like to opt out of receiving targeted advertising, please email [email protected].

Choice. You can always opt not to disclose information to us, but keep in mind that some information may be needed to create an account or take advantage of some of our features.
With Whom We Share Your Information

We may and our customers may share information as discussed above and throughout this Privacy Policy, but we won’t otherwise sell it to advertisers or other third parties.

Others working for AffectLayer. AffectLayer uses certain trusted third parties (for example, providers of datacenters, support tools and IT services) to help us provide, improve, protect, and promote our Services. We may also share your information with our affiliated entities and personnel both in the United States and globally. These third parties will access your information only to perform tasks on our behalf in compliance with this Privacy Policy.

Other users. Our Services display information like your name, team name, and email address to other users in places like your user profile and sharing notifications. When you register your account with an email address on a domain owned by your employer or organization, we may help your team members find you and your team by making some of your basic information—like your name, team name, and email address—visible to other users on the same domain. This helps us show you teams you can join, and helps other users share files and folders with you.

Other applications. You or your team administrators can also give or direct us to give third parties access to your information and account – for example, via third party CRM platforms. We may also share your personal information with third parties as requested or directed by you through the Services (e.g. sharing contact information with a third party conference calling service provider). Please remember that such third party’s use of your information will be governed by their privacy policies and terms and we are not responsible for their acts or omissions. Similarly, this Privacy Policy does not reflect the privacy practices of how our customers may use information they collect using our Services (e.g. to analyze and improve their sales team members’ effectiveness in their sales discussions), and it is up to them to determine whether a non-disclosure agreement or other terms should be entered into with their prospects, customers, and other third parties with whom they may share information, however, we expect them to comply with all applicable laws. AffectLayer does not monitor, review or specifically comment on its customer’s privacy policies or their compliance with their respective privacy policies.

Team Admins and Team Members. If you are a member of a team, your administrator may have the ability to access and control your team account, and your information may be shared with your other team members and others. Please refer to your organization’s internal policies if you have questions about this. If you are not a team member but interact with a team member (e.g., by joining a shared folder or accessing reports shared by that user), members of that organization may be able to view the name, email address, IP address, and other information that was associated with your account at the time of that interaction.

Legal Requests. We may access, preserve and disclose your information to third parties if we determine that such disclosure is reasonably necessary to (a) comply with the law, legal requests or court orders; (b) protect any person from death or serious bodily injury; (c) prevent fraud or abuse or address security or technical issues relating to our Services or our users; or (d) protect and enforce our rights and the rights, property and safety of our users and others.
Anonymized Data. We may anonymize or aggregate your personal information so that you are not individually identified (“Anonymized Data”), and we may use such Anonymized Data to improve our services. We also may provide that Anonymized Data to our partners, who may use that information in anonymized form to understand how often and in what ways people use our Services so that they, too, can provide you with an optimal online experience. However, we will never disclose aggregate usage information to a partner in a manner that would identify you personally as an individual except as required to perform the Services or as otherwise set forth in this Privacy Policy.

How We Store Your Information

Security. We have personnel and third parties dedicated to keeping your information secure and testing for vulnerabilities. We also continue to work on features to keep your information safe in addition to things like Single Sign-On user authentication, and encryption of data in transit and at rest. However, no means of transmission over the internet or electronic storage is 100% secure, and while we endeavor to use commercially reasonable means to protect personal information, we cannot guarantee its absolute security.

If you access our Services via a third party CRM platform or Cloud calendar (GSuite, Outlook 365), you should also protect your account with secure account credentials and prevent unauthorized access to your account and personal information].

Retention. We’ll retain information for as long as we need it to provide you the Services or to comply with applicable law. If you discontinue service, this information can be deleted upon request or based on the terms in our commercial and Master Services Agreements. But please note: (1) there might be some latency in deleting this information from our servers and back-up storage; (2) we will not delete Anonymized Data and may continue to use it as describe in this Privacy Policy; and (3) we may retain information if necessary to comply with our legal obligations, resolve disputes, manage security risks, or enforce our agreements.

Where Your Information is Located

Around the world. To provide you with the Services, you consent that we may store, process, transfer and transmit information in the United States and locations around the world – including those outside your country which may provide different rules, regulations, and protections regarding privacy. Information may also be stored locally on the devices used to access the Services, which may be mobile.

Changes

If we are involved in a reorganization, merger, acquisition or sale of our assets, bankruptcy or similar event, your information may be transferred as part of the evaluation of and consummation of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal where we are not the surviving entity of such transaction, and outline your choices.

We may revise this Privacy Policy from time to time, and will post the most current version on our website. If a revision meaningfully reduces your rights, we will notify you. By using the Services after any changes, you acknowledge your agreement to such changes and that use of information collection is subject to the Privacy Policy in effect when such information is used.
If you have opted not to receive legal notices or emails from us, or have not provided your email address to us, the legal notices we send to you will still govern your use of the Services.

Access and Contact

Through your account settings, you may access, and in some cases, edit or delete certain information you provide to us. The information you may view, update or delete may change as the Services change.

If your personal information has been provided to us by one of our customers, please contact that customer to request any access to, correction of, or removal of your information.

Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of personal information which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to: [email protected] AffectLayer, Inc., 465 California, Suite 600, San Francisco, CA 94104.

If you have other questions or concerns about accessing your information, or otherwise regarding AffectLayer, Inc.’s Services and privacy practices, please contact us at [email protected]